Agenda

 

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REGULAR MEETING
CITY COUNCIL

November 4, 2013

Mel L. Cohen, Mayor
Sally W. Sandy, City Manager
Louis E. Vinay, Jr., City Attorney

John H. Cantrell )
Forrest A. Fleming ) Councilmen
Alfred W. Hamer, Jr. )
Sidney Simmons )

Becky Brinkley, Interpreter

Reception for Dr. Alfred W. Hamer, Jr.
Retiring City Councilman
4:00 p.m. – 5:45 p.m.

I. Call to Order in the Council Chamber at City Hall at 6:00 p.m.

II. Pledge of Allegiance to the Flag

III. Invocation to be Given by Reverend George Logan, New Day Christian Church

IV. Introduction of Council

• Proclamation Honoring Dr. Alfred W. Hamer, Jr., Mayor Pro Tem

V. Presentation of Service Pin

• Brian Smith, Public Safety, Animal Control, 25 years
• Mark Tolbert, Public Safety, Chief, 30 years

VI. Public Advocacy Issues and Strategies

a. Proclamation: Hunger and Homelessness Awareness Week, November 16-24, 2013
Accepted by: Joe Marks, Burke Continuum of Care

b. Ten-year overview CDBG – Lisa Helton & Lee Anderson

c. Water Tank Update – Brad Boris

VII. North Carolina Municipal Power Agency Number 1 Update

• 2013 Public Power Awards of Excellence, Presented by Matt Schull, ElectriCities Vice President, NCMPA1

VIII. Public Comment

IX. Consent Agenda – All items below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member, staff member or citizen so requests. In the event a request is made, the item will be removed from the consent agenda and considered under Item X.

A. Approval of Minutes – For a Regular Meeting held on October 7, 2013.

RECOMMENDED ACTION: Approve minutes as submitted.

B. Consideration of Tax Releases in the amount of $2,271.19

RECOMMENDED ACTION: Approve tax releases in the amount of $2,271.19.

C. Consideration of Application for a Certificate of Taxicab Franchises

RECOMMENDED ACTION: Motion for first approval of an issuance of Taxicab Franchises to Michael W. Gilbert (Ace Cab), Larry Segars (City Cab) and Claudia Morales (Becerra Translation & Associates).

D. Consideration of Award of Piggyback Contract and Award of Financing – Knuckleboom Loader

RECOMMENDED ACTION: Motion to waive competitive bidding for the purchase of a Knuckleboom Loader under G.S. 143-129(g).

Motion to award a piggyback contract for the purchase of a Knuckleboom Loader in the amount of $121,603 from Public Works Equipment of Monroe, NC.

Motion to award financing of a Knuckleboom Loader to BB&T at an interest rate of 1.48% for a period of 3 years.

E. Consideration of Budget Amendment – Public Safety

RECOMMENDED ACTION: Motion to approve a budget amendment in the amount of $35,000 to re-appropriate funds for resurfacing projects at two Public Safety Stations that crossed fiscal years.

F. Consideration of Award of Bid to Replace Truck 500 (Tree Trimming Truck)

RECOMMENDED ACTION: Motion to award bid for purchase of a Tree Trimming Truck to Altec for a price of $173,204.

G. Consideration of Modification of Existing No Parking Ordinance for Woodlawn Drive (Ordinance #84-35, 8-6-84) listed in Appendix I – Traffic in Section 101 subsection (64).

RECOMMEND ACTION: Motion to adopt a resolution for modification of Ordinance No. 84-35 listed in Appendix 1, Section 101, Subsection 64 to read: "in the curve connecting Woodlawn Drive to Willowbrook Drive, a distance of approximately 150 feet from beginning of curve to end of curve."

H. Consideration of Award of Bid for the Amherst Road Water Line Relocation

RECOMMENDED ACTION: Motion to award bid and contract with Hi-Tech Construction Company, Inc. of South Charleston, West Virginia to relocate the City water line along Amherst Road as a result of the NCDOT Bridge Replacement Project B-5135 at a cost of $90,245.64.

I. Consideration of a Resolution to Designate an "Applicant's Agent" for Contact with FEMA

RECOMMENDED ACTION: Motion to sign "Resolution / Designation of Applicant's Agent" form and to assign Andy Smith as primary contact and Mark Young as secondary contact for FEMA.

X. Items Removed from Consent Agenda

XI. New Business

1. Consideration of Grant Award of Entitlement Funds to Non-Profits

2. Consideration of Public Comment Policy and Public Hearing Policy

XII. Other Items from City Manager and City Council Not on Agenda

XIII. Reports - 30-Day Notice for Vacancies on Boards and Commissions. Other reports were distributed for information.

XIV. Adjournment 

Video

 

 

Photos

 

Morganton Mayor Mel Cohen shaking hands with Councilman Dr. Alfred W. Hamer Jr.

Morganton Mayor Mel Cohen, left, shakes hands with Councilman Dr. Alfred Hamer, Jr., Mayor Pro Tem, during a reception held Monday Nov. 4, 2013, at Morganton City Hall. Hamer is retiring from the Council in December 2013. Hamer was first elected to the Morganton City Council in 1981. Hamer served in the U.S. Air Force and practiced as an OBGYN for more than 40 years.

 

Morganton Mayor Mel Cohen presents a resolution to Councilman Dr. Alfred W. Hamer Jr.

Morganton Mayor Mel Cohen, right, presents a resolution recognizing the public service of Dr. Alfred W. Hamer Jr., right, during the Morganton City Council meeting Monday night , Nov. 4, 2013. Hamer has served on the City Council since 1981.

 

Morganton Mayor Mel Cohen presents a proclamation to representatives of Burke Continuum of Care.

Morganton May Mel Cohen, third from left, presents a proclamation naming Nov. 16-24,2013, and Hunger and Homelessness Awareness Week in Morganton, NC, to Joe Marks, fourth from left, and other representatives of Burke Continuum of Care during the City Council meeting Monday night, Nov. 4, 2013.

 

Morganton Mayor Mel Cohen presents a proclamation to Chasity Poteat-Lehn, Volunteer Coordinator with Burke Hospice and Palliative Care.

Morganton Mayor Mel Cohen, right, presents a proclamation naming November 2013 as National Hospice and Palliative Care Month in Morganton, NC, to Chasity Poteat, Volunteer Coordinator with Burke Hospice and Palliative Care, during the City Council meeting Monday night, Nov. 4, 2013.

 

Matt Schull, ElectriCities Vice President, NCMPA1, left, presents four Public Power Awards of Excellence to City Councilmen Forrest A. Fleming, middle, and S. Sydney Simmons.

Matt Schull, ElectriCities Vice President, NCMPA1, left, presents four Public Power Awards of Excellence to City Councilmen Forrest A. Fleming, middle, and S. Sydney Simmons Monday night, Nov. 4, 2013. Morganton received the Competitive Business Environment award, Energy Efficiency award, Financial Stability award, and Service Excellence award.

Related story: Morganton receives Public Power Awards of Excellence – 10/9/2013

Minutes

 

Minutes posted Dec. 4, 2013

 

Cannot find the download. ID=258

 

 

MINUTES
REGULAR MEETING
CITY COUNCIL

November 4, 2013

 

Mel L. Cohen, Mayor
Sally W. Sandy, City Manager
Louis E. Vinay, Jr., City Attorney

John H. Cantrell )
Forrest A. Fleming ) Councilmen
Alfred W. Hamer, Jr. )
Sidney Simmons )

Becky Brinkley, Interpreter

 

A reception for Dr. Alfred W. Hamer, Jr., retiring City Councilman was held prior to the beginning of the Council Meeting in the lobby of City Hall. Dr. Hamer received a "Certificate of Congratulations" from the North Carolina House of Representatives and was conferred the status of Ambassador Extraordinary in the Order of the Long Leaf Pine. The Order of the Long Leaf Pine is among the most prestigious awards presented by the Governor of North Carolina. The Order of the Long Leaf Pine is presented to individuals who have a proven record of extraordinary service to the state.

 

I. Call to Order - The meeting was called to order in the Council Chamber at City Hall at 6:00 p.m. by Mayor Cohen.

 

II. Pledge of Allegiance to the Flag – The Mayor invited everyone to join Councilman Fleming in reciting the Pledge of Allegiance to the Flag.

 

III. Invocation – The invocation was given by the City Attorney Louis Vinay.

 

IV. Introduction of Council – Mayor Cohen introduced the members of the City Council and staff. The Mayor then read Resolution # 13-31 honoring Dr. Alfred W. Hamer, Jr., Mayor Pro Tem for his many years of public service. Following is a copy of the resolution which awards Dr. Hamer the title of "Councilman Emeritus".

Upon motion by Mayor Cohen, seconded by Councilman Cantrell, and carried with a vote of 4-0 (Councilman Hamer was excused from voting) the Council awarded Resolution # 13-31 honoring Dr. Alfred W. Hamer, Jr. for his public service. A standing ovation was observed.

The Mayor shared some descriptive words regarding Dr. Hamer gathered from his many friends around town. They say that Dr. Hamer is a dedicated friend, loves the City of Morganton, team player, a gentle person, a gentleman, never a harsh word, positive about City projects, loves his family, and always has good stories about Broughton Hospital. The Mayor spoke directly to Councilman Hamer stating it had been an honor and privilege to work with him over the years for the betterment of the City.

 

V. Presentation of Service Pin – The Personnel Committee and City staff have decided to recognize long-term employees for years of service at a Council meeting. The Mayor stated that Brian Smith, an employee of the Public Safety Department, would receive a 25-year service pin. Brian was unable to attend the meeting and would receive his pin at a later time.

The Mayor then stated he would present a 30-year service pin to Mark Tolbert; Chief of the Public Safety Department except the pin was left in the office. He would present it at a later time.

 

VI. Public Advocacy Issues and Strategies

a. The Mayor read a proclamation for Hunger and Homelessness Awareness Week scheduled for November 16-24, 2013.

Upon motion by Mayor Cohen, seconded by Councilman Hamer, and carried unanimously the Council proclaimed November 16-24, 2013 as Hunger and Homelessness Awareness Week in Morganton.

The proclamation was accepted by Joe Marks, Burke Continuum of Care. Marks stated he was humbled to accept the proclamation and applauded the Council for their service. The goal of the week is to bring awareness to the issues of homelessness/hunger. Toward that goal the Continuum has partnered with WPCC to produce a forum and a short play called "Throwing Stones" to be performed on November 20. Following the performance a discussion would be held with those who have been homeless. There would also be a tour of local facilities that serve the homeless.

b. Ten-year overview CDBG – Lisa Helton & Lee Anderson

Lisa Helton stated that over the past ten years the Community Development Block Grant (CDBG) program has provided assistance to homeless and low-income citizens with grants and small business loans of totaling $650,000. Grants to non-profits over these years include a total investment of $258,000. Recipients include Good Samaritan Clinic, the Outreach Center, and Options for their building repairs, as well as their transitional housing program. Also to BUCM for their family transitional housing program; repairs to the shelter at the Meeting Place, the house on White Street and the house on Meeting Street. Foothills Service Project has been a recipient. They build handicap ramps and make roof repairs to very low-income citizens which help keep folks in their home. Salvation Army rental assistance program and House of Refuge have also been recipients. Lisa stated that since 2005 the City has provided $390,000 to the Small Business Loan Program which helps create jobs for low-income citizens.

Lee Anderson highlighted a few things the City has helped with over the years. A few years ago Morganton partnered with the City of Greensboro to change the North Carolina Building Code to allow churches to provide emergency shelters to the homeless during the winter months. The City also amended local zoning ordinances to allow churches to undertake that program. Through the RDC the City helped with many shelter projects including Options. The City has conducted design work and construction services for new sewer lines to the House of Refuge, worked with local charities to create new boarding house situations for the homeless along White Street. He stated that the City had to change some ordinances to allow that. He stated that the City is changing some rules and guidelines in order to be an assistance and not a hindrance. The City is participating with Habitat for Humanity currently doing work with water and sewer into their new development off Pete Brittain Road in Salem. The City has worked with the Mission Station. The City provides fee reductions and fee waivers under certain conditions to non-profits. The City has worked with numerous developers and non-profits to build housing for low- and moderate-income people including Millside Manner, Willow Run Apartments, the Willows and most recently Glenwood Hills.

Lee stated that if a citizen had questions on any of those programs or had other programs they would like to see the City participate in, they should give him a call.

● The Mayor then read a proclamation for National Hospice Palliative Care Month. The proclamation was accepted by Chasity Poteat, Director of Community Education Burke Hospice & Palliative Care.

Upon motion by Mayor Cohen, seconded by Councilman Hamer, and carried unanimously the Council proclaimed November as Hospice Palliative Care Month in Morganton.

Ms. Poteat commented that it was an honor to be here while honoring Dr. Hamer for his service. She stated her respect and admiration for him and told the audience that he had delivered her.

Ms. Poteat then stated her thanks for the proclamation. She stated she was a native of Burke County and felt very fortunate to have a fabulous Hospice program in Burke County. She stated that part of the challenge was educating people that Hospice is not about death but about living and making each day count. Some events during this month will include a program called "The Gift" about advance directives (living wills, health care power of attorney, DNR, etc.), Hamilton Williams Pottery will be donating 10% of sales if you mention Hospice when making a purchase, and a program honoring veterans.

c. Water Tank Update given by Brad Boris, Director of Water Resources

Brad stated that the City was making a renewed investment in some of its important infrastructure assets; elevated water tanks, which hold drinking water for the City.

Brad stated that $283,000 was budgeted for Fiscal Year 2013/2014 for tank maintenance. The City contracted with Utility Services Group at a cost of $217,000 for that maintenance. Utility Services Group core business is the management & maintenance of drinking water storage tanks.

Brad stated there are eleven tanks in the City system. The five tanks with the most critical needs include two tanks on Piney Road on which the maintenance has been completed. The Oak Hill tank on Highway 181 has also been completed; the tank on Astro Drive is in process, and work will begin soon on the Grandview Tank.

Brad stated that all tanks go through an interior and exterior renovation process. They are drained, old paint & debris is removed, 2 coats of epoxy paint are applied, tanks are cleaned, washed, inspected to meet state approval, and disinfected. Exterior renovation includes pressure washing, hand/power tooled to remove corrosion, epoxy primed, and top coated with a polyurethane finish to make it shine. He then shared some photos of the tanks prior to renovation and after renovation. He stated the water quality will be greatly enhanced and the life expectancy would be 15-20 years.

Brad stated that demolition of the Mountain View Tank would begin soon. He stated that all area households have been contacted to let them know of the demolition and possible noise issues for a short time during the project.

● Sharon Jablonski stated that the Downtown Halloween Spooktacular was a great success. She thanked Journey Church for providing bounce houses for children to play on free of charge, the over 40 businesses that handed out candy to trick-or-treaters and to the recreation department for the games on the square.

She stated the Holiday Season would begin officially in Downtown Morganton on Saturday November 23. The Holiday Season is a celebration of the cooler weather, Thanksgiving, Christmas, Hanukkah, and all other winter holidays. On November 23 there would be three events happening downtown. The Winter Carnival, formerly called the Festival of Lights, includes free activities on the Old Courthouse Square. The Square will be turned into a winter playland with free games, free carriage rides; train rides, visits with Santa and Mrs. Claus, and the local post office will be on hand to collect letters to Santa.

Sharon continued stating the 30th Memorial Tree Lighting would begin at 5:30 p.m. There will be music, the lighting of the Memorial Tree and the entire downtown area. It is a dollar per light to honor or memorialize someone with proceeds split between Christmas Cheer and the downtown lights. Names will be printed in a commemorative program and in the News Herald.

Sharon stated that a Holiday Farmers' Market would be held on Saturdays November 23 and December 14, 12:00 – 5:00 p.m. at the Green Street location. They will have fresh goods and decorations for the holiday season.

Sharon stated the popular Breakfast with Santa tickets were on sale, the annual Christmas Parade is scheduled for Tuesday, December 3, at 6:00 p.m. The theme this year would be "Christmas Carols". Both these events are sponsored by the Downtown Development Association.

● The City Manager stated she wanted to respond to recent "Letters to the Editor" in the News Herald regarding the Downtown Events. She stated she didn't usually respond to such things, but there has been a lot of confusion that she would like to clear up. She stated there had been no action by the City Council nor any intent by the City Council to "do away with Christmas" or to change any of the traditions related to Christmas. The name "Winter Carnival" was chosen to represent the entire holiday season, to represent more than one holiday and to be inclusive of all the events surrounding the season. She asked Tyler Johnson, News Herald Reporter, to help clear this up in any way possible.

● Mayor Cohen thanked City Council members and staff for helping out with the many ribbon cuttings out at Morganton Heights. He stated it was something to behold watching that whole center come up out of the ground over these past months.

 

VII. North Carolina Municipal Power Agency Number 1 Update

The City Manager stated that we were privileged to have Matt Schull, ElectriCities Vice President and NCMPA1 in attendance to present 2013 Public Power Awards of Excellence to the City of Morganton.

Shull expressed his thanks for allowing him to be present to help celebrate Morganton as a Public Power City. He stated the City of Morganton received four awards as follows:

Competitive Business Environment: Earned for economic development; the attraction and retention of business in the community. Two key areas for the City of Morganton were the 2030 Plan and a strong "Key Accounts" program which develops good business relationships.

Energy Efficiency: This takes many forms from helping large customers efficiently use power to save money, to low income homes that need help with weatherization. He stated that the City did a good job of outreach to the community through bill inserts, videos on the website, and energy audits among other things.

Financial Stability: This includes things such as giving options to customers to pay through portal, drive-up service or in person, as well as the new free bank-draft option and the Project Warm partnership BUCM.

Service Excellence: This recognizes outstanding efforts by the City to communicate with citizens. The City does this via bill inserts, the City website, and various social media. Celebrating Public Power Week in City Hall was recognized as a great opportunity to communicate with customers and demonstrates service excellence.

● Mayor Cohen stated that Thursday, November 7 at 10:30 a.m. would be the dedication service of the new Morganton Heights Shopping Center. He invited citizens to attend the celebration.

 

VIII. Public Comment

• Aziz Omer resides at 101 Ervindale Lane. Omer directed his comments pointedly to the Mayor. His comments were personal in nature. He stated he felt like the Council did not participate in the community.

• Kent Banks resides at 2260 Crestview Street (Drexel). Banks stated that Morganton and Burke County were becoming known for "unethical, borderline corrupt, or illegal political practices by the officials who are elected to serve the public". His statements continued with allegations and accusations naming elected officials, local retailers and non-profits. Banks encouraged citizens to register to vote and then get out and vote.

• Diane Wickstead resides at 109 Henry's Glen Drive. Wickstead stated she relocated to Morganton from New York two years ago. She stated her support for the positive things happening in Morganton. She stated she has visited other towns since moving to North Carolina and find they don't offer nearly as much as does Morganton. She feels the Council is moving the town in the right direction. She thanked the Council for providing the vision and leadership to move the City forward.

 

IX. Consent Agenda – The City Manager presented the Consent Agenda and asked if any items should be removed from it. No request was made.

Upon motion by Mayor Cohen, seconded by Councilman Hamer, and unanimously carried, the Consent Agenda was approved and each individual item adopted as stated.

A. Approved minutes for a Regular Meeting held on October 7, 2013.

B. Approved tax releases in the amount of $2,271.19.

C. Approved the first consideration of issuance of Taxicab Franchises to Michael W. Gilbert (Ace Cab) and Larry Segars (City Cab) and Claudia Morales (Becerra Translation & Associates).

D. Approved waiving the competitive bidding for the purchase of a Knuckleboom Loader under G.S. 143-129(g).

Awarded a piggyback contract for the purchase of a Knuckleboom Loader in the amount of $121,603 from Public Works Equipment of Monroe, NC.

Awarded financing of a Knuckleboom Loader to BB&T at an interest rate of 1.48% for a period of 3 years. (Resolution #13-32)

E. Approved a budget amendment in the amount of $35,000 to re-appropriate funds for resurfacing projects at two Public Safety Stations that crossed fiscal years. (Ordinance #13-29)

F. Awarded a bid for the purchase of a Tree Trimming Truck to Altec for a price of $173,204. (Ordinance #13-30)

G. Adopted a resolution for modification of Ordinance No. 84-35 listed in Appendix 1, Section 101, Subsection 64 to read: "in the curve connecting Woodlawn Drive to Willowbrook Drive, a distance of approximately 150 feet from beginning of curve to end of curve."

H. Awarded bid and contract with Hi-Tech Construction Company, Inc. of South Charleston, West Virginia to relocate the City water line along Amherst Road as a result of the NCDOT Bridge Replacement Project B-5135 at a cost of $90,245.64. reimbursed by NCDOT.

I. Approved signing a "Resolution / Designation of Applicant's Agent" form and to assign Andy Smith as primary contact and Mark Young as secondary contact for FEMA.

 

X. Items Removed from Consent Agenda – There were no items removed from the Consent Agenda.

 

XI. New Business

1. Consideration of Grant Award of Entitlement Funds to Non-Profits

Lisa Helton of the Western Piedmont Council of Governments stated in the Fiscal Year 2013 Action Plan that CDBG funds in the amount of $25,300 would be used to provide assistance to non-profits that meet the goals and requirements of the CDBG program. Applications were received on October 14, 2013 and staff ranked the applications based on specific requirements set forth by the CDBG program. Staff recommended the Council award entitlement funds to the following non-profits:

1. Options Inc. – Recommendation $7,085
Request: $7,085

Options Inc. requested CDBG funds to provide for repairs to the shelter and assist clients with housing deposit when they transition out of the shelter. Staff recommended Options be awarded a CDBG in the amount of $7,085

2. Foothills Service Project – Recommendation $10,000
Request: $12,000

The Foothills Service Program will provide handicap ramps or repairs to roofs for disabled and/or frail elderly low-income persons in the City of Morganton. The grant funds will be used to purchase materials only. Labor is volunteer. This Program will provide a much-needed service to the elderly/disabled citizens of Morganton. Staff recommended that Foothills Service Program be awarded a CDBG in the amount of $10,000.

3. The Salvation Army – Recommendation $8,200
Request: $10,000

Salvation Army requested CDBG funds for their Homelessness Avoidance Program. This program assists low income persons of Morganton that are in need of housing, by providing a one-time financial aid with their rent. Staff recommended awarding $8,200 to this program.

These were the only 3 eligible applications received this fiscal year. Full funding was given to the non-profit with the most points the other two applicants received reduced funding depending on their points.

Upon motion by Councilman Cantrell, seconded by Councilman Simmons, and carried unanimously, the Council awarded Fiscal Year 2013 Entitlement Funds to Non-Profits as recommended.

2. Consideration of Public Comment Policy and Public Hearing Policy

The City Attorney stated that by statute, the City Council is required to provide, at every regularly scheduled monthly meeting, a time for public comment to the Council. As is well known, during the past six (6) months or so, there has been frequent and often intense public comment. He stated this was somewhat of a change in the experience of Morganton City Council, although historically the Council has seen great public interest and comment at public hearings on various issues. Morganton has not previously had an official policy governing or regulating either public comment periods or activities at public hearings, and instead has done so on a more or less ad hoc basis. Many cities, towns and counties in North Carolina do have formal policies on these subjects. City staff, after consultation with members of the City Council, and after reviewing policies from numerous other municipalities, has drafted a proposed Public Comment Policy. Staff has also prepared a separate policy governing appearances at public hearings, which raise different issues from the statutory public comment period.

The City Attorney stated that with few exceptions, the City may not control the content of what is spoken, but is certainly allowed to reasonably regulate the "time, place and manner" of public comments. The proposed policy seeks to balance the importance of providing maximum open public comment with the need to maintain decorum and to allow the City Council to proceed in an orderly way with its public business. Unless the Council specifically votes otherwise for a particular meeting, the public comment period would be set at the very beginning of the Council session, before any public business, and would be limited to 30 minutes duration, each speaker would be limited to 3 minutes, and these time limits are identical to those usually found in other municipalities' policies. Likewise, he stated, it is important to remember that the time provided is for the speakers to comment to the Council, and not for the Council to respond to the speakers. Therefore, the policy would limit such responses to, if necessary, directing the speaker to contact an appropriate City staff person or other public official to address a concern.

The City Attorney stated that concerning public hearings, there are different legal and practical considerations. Again, by statute the City may regulate "time, place and manner", including limits on time for each speaker. Because of the nature of hearings, Council members would be free to respond to, or address questions to, speakers. Where there is broad public interest, and opposing points of view, each side would be encouraged to designate spokespersons, and these would be allocated extra time beyond the normal 3 minutes. The Council would also have the authority to extend the time allowed for speakers, where the nature of the hearing warrants.

Upon motion by Councilman Fleming, seconded by Councilman Hamer, and carried unanimously, the Council approved and adopted a policy governing public comment periods at City Council meetings.

Upon motion by Councilman Simmons, seconded by Councilman Cantrell, and carried unanimously, the Council approved and adopted a policy governing public hearings at City Council meetings.

Upon motion by Councilman Simmons and seconded by Councilman Cantrell and carried unanimously the Council voted to begin meetings at 5:30 p.m. with the Public Comment period.

Upon motion by Councilman Cantrell and seconded by Councilman Hamer and carried unanimously the Council voted to not televise the Public Comment Period and to begin televising the business meeting at 6:00 p.m.

 

XII. Other Items from City Manager and City Council Not on Agenda

Consideration of Award of Bid for Fully-equipped Fire Apparatus (Pierce Arrow XT Truck with 75 foot Aluminum Ladder)

The City Manager stated that the 2013/2014 Public Safety capital budget included funds to purchase a fully-equipped fire truck which will replace truck #708, a 1997 International elevated fire truck. City staff recommended awarding a contract to Atlantic Emergency Solutions through the Houston-Galveston Area Council (purchasing co-op). As pricing for the purchase was through a co-op, adherence to the formal bid process was not required. The total cost for the truck and all related accessories and attachments was $799,868. The funds are included in the CIP budget.

The City Manager stated the purchase would be financed with installment purchase proceeds. Council would be asked to accept financing proposals at the December 2nd meeting.

Councilman Fleming asked about the 1997 fire truck. The City Manager stated the 1997 truck that is being replaced has always had problems. She stated it would take about a year to get the new truck built and then the old truck would be taken out of service.

Upon motion by Councilman Cantrell, seconded by Councilman Hamer, and carried unanimously, the Council awarded a bid to Atlantic Emergency Solutions through the Houston-Galveston Area Council (purchasing co-op) for the purchase of a fully-equipped fire apparatus and all related accessories and attachments for a price of $799,868.

 

XIII. Reports - 30-Day Notice for Vacancies on Boards and Commissions. Other reports were distributed for information.

 

XIV. Adjournment – The meeting was adjourned at 7:10 p.m.

Preparation of Minutes. These minutes were prepared by Mikela D. Russell, Assistant City Clerk. Copies of all resolutions, ordinances and orders referenced in these minutes are intended to be incorporated into these minutes as if fully set forth herein. Prior to including them into the official minute book, the minutes have been read and approved by the City Manager and the City Attorney, then distributed to each member of the City Council for further review and final approval, at a subsequent Council Meeting. 

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